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At DAC

Upon Arrival

Please go to the AV Help Desk in room 30AB to ensure they have a copy of your slides on the FTP site.

Please meet your Session Chair at the Speaker's Breakfast. They will appreciate knowing that you have arrived! Go to My DACPrep to find out how to contact your Session Chair prior to the conference.

Sign up for the use of a practice room, 30AB, immediately upon arrival!!

Sign-up sheets with time slots are hanging beside the doors of the practice rooms.

You can only sign up for a maximum of two hours practice per day in total (not per room) in order to give everyone the opportunity for last-minute rehearsing. There can be a maximum of three people in one cubicle at the same time. If you feel the need to deviate from these restrictions please ask the AV consultants, who can be found in the adjacent practice rooms.

The practice rooms are provided:

for last-minute polishing
to rehearse your presentation in front of friends or colleagues
to fine tune your timing

Before You SpeakAttend the Speakers' Breakfast in Ballroom 20D at 7:30am until 8:30am on the day of your presentation.

Meet your Session Chair to go over details of your presentation and answer any last minute questions. You must arrive 15 minutes prior to your session to load your presentation on the computer in the meeting room.
Make sure that your Session Chair has the material needed to introduce you appropriately.
A member of the Presentation Help Desk staff will be available to answer any unresolved questions. If you still have any questions make sure to pose them there.

Make sure you have the latest versions of your presentation with you on external media ready to load on the computer in your auditorium during a break or at the latest 15 minutes prior to the beginning of your talk. You can NOT present directly from your laptop. In case this poses a problem, contact Kathy Embler.

15 minutes prior to your session

Work with the Session Chair to ensure your file is properly loaded on the computer.
The Chair will introduce each paper in order of the program. If by some chance a speaker is missing, the Session Chair will announce that fact and leave a hole in your session. The audience at DAC usually computes the exact time and place of the papers they wish to attend well ahead of time and so we cannot move papers forward.
Sit in the front row, near the lectern and move to the lectern when your paper is first introduced.
- Setting up to present; approaching the screen:
  - Every screen has at least one leg designed to trip the presenter! Clear your walking area.
- Portable microphone:
  - Place it high on the central collar.
  - Under the chin – it does not have to be in front of your mouth.
  - Do not place it on a side collar; moving your head from side-to-side should not be the volume control.
  - Do not place it too low; the volume will have to be turned up and feedback is inevitable.

While You Speak

You have 12 minutes for your presentation and 3 minutes for question and answer. Do not go over your limit. Each room has a timer controlled by the Session Chair. It has a green light on for the first 10 minutes and an orange light for two minutes, and then the red light indicates that it is time for Q&A and you must finish. If you have not finished as the red light comes on, within 15 seconds the Session Chair will rise and stop your talk in mid sentence! It is also not good to finish too early, so work on the timing.

Begin by thanking your Session Chair.
Conclude your presentation with a point of punctuation.

Say "thank-you" forcefully, for example. This keys the audience that you have finished and they should applaud or wait for the Session Chair. Invite the audience to visit your poster presentation after the session conclusion.

After You Speak

All speakers are required to participate in a 30 minute poster session immediately following their session to enable interactive discussions with the conference attendees.

The session chair will direct all audience members to meet you at your poster for further discussion.
Please read the poster guidelines and set up instructions (link below) based on the day of your presentation.
Make sure DAC has the correct final version of your slides (on the presentation machine) to post with your paper on the web.

Poster Prep