Workshop Proposals

A. A DAC workshop is a focused meeting spanning from two to nine hours, gathering together 30 or more people interested in a common topic related to design, design methodologies, and design automation for intense discussion and information exchange. DAC workshops are a central part of DAC’s technical program. The DAC workshop Organizer is responsible for developing the agenda, selecting, inviting and confirming the speakers, and communicating the workshop details to the DAC office. DAC’s responsibility includes the financial management, setting registration fees, coordinating the logistics of the event, and publicity.

A. DAC will be held in San Francisco on June 3 – 7, 2012. The technical program takes places Tuesday - Thursday, June 5 – 7. DAC workshops will be held on Sunday, June 3, Monday, June 4, or Thursday, June 7. DAC will select the date of the workshop based on the other technical program components. Please confirm that the speakers will be able to present on any of those three days.

A.

• Your workshop must not have obtained financial sponsorship from an organization that you are required to report or submit income to. If you have obtained this type of sponsorship, and, for example, have completed the IEEE Computer Society’s TMRF process, (see IEEE Conference Organizer Tools) and wish to have an event at the DAC, then please apply under the DAC Colocated Conference Guidelines.
• All Organizers and Presenters must pay the DAC workshop registration fee. This covers the cost for the room, the audio/visual facilities, and the refreshments; as well as complimentary access to all DAC keynotes, exhibits, and evening receptions.
• All workshops over four hours will include lunch. If your workshop is under four hours, it will only include a coffee break. Workshop lunches are in one dedicated meeting room.
• All workshops must have a minimum of 30 paying attendees or the workshop will be cancelled.
• All DAC workshops shall be named in the form: “DAC workshop on ……”
• The presenters, workshop schedule, and program must be confirmed to the DAC Program Committee by March 14, 2012 so that we can publish the information on the DAC website on March 30, 2012.

A. Your proposal must include ALL of the information listed below. All of the information listed below must be completed using the PowerPoint template on the workshop submission page located at dac.com. Proposals that do not include the requested information will be at a significant disadvantage during the selection and review process. Be sure to include:

1. The title of the workshop
2. The topic to be discussed
3. Complete contact information of the Organizer(s) and Presenter(s) including: name, affiliation, city, state, country, and email address)
4. Abstract of the workshop explaining the motivation for the audience (about 1 page)
5. If your topic is similar to those of workshops held at a recent DAC, cite the workshop and state the similarities and differences with your proposal.

IMPORTANT: Do not submit your workshop proposal until you have confirmed participation of the presenter(s) (if different than the Organizer(s)). Do not wait to find out if your workshop has been accepted before obtaining confirmation.

A. Below are some guidelines that are likely to make the workshop a successful one:

1. Pick a Topic. Workshops typically center on emerging topics or topics that typically do not have broad representation in the DAC program. Successful workshops may address technical topics that are thought provoking, or they may be in established areas which benefit from periodic informal interaction and brainstorming. Examples include workshops on new areas in design automation, emerging or hot topics in circuit design and implication in tools and methodologies, “learning” workshops where attendees get overviews of existing or upcoming developments in certain areas of design automation, or “brainstorming” workshops where participants not only deliver presentations, but also generate roadmaps for the future of a subfield.
2. Know Your Audience. A workshop targets certain demographic segments and usually has a less broad audience than a typical conference. However, a successful workshop typically has a few groups of ten participants per group. For various reasons (one of them being the economics of running a workshop), we suggest you target an audience of at least 30 people. If the topic you choose is not likely to bring at least 30 participants, then it is perhaps too narrow, or not of sufficient interest at the time of submission.
3. Pick a Format. Depending on the type of workshop you are planning to organize, some formats may suit your goals better than others. Typically, for emerging topics where open participation may be limited, invited talks form the main part of the program, while more established topics benefit from an open call for participation. Posters, panels, and focus groups are often used in successful workshops as they involve informal, “unedited” and spontaneous interactions among attendees. A good workshop relies mostly on interaction among attendees, whether they are presenters, panelists, or regular attendees.
4. Advertise and Organize the Event Early. DAC will help with advertising the workshop. You can assist with advertising early and often to the community that would be interested in this type of event.
5. Workshop Handouts. DAC will provide printing of your workshop handouts only if they meet the following criteria:
   • Less than 60 pages
   • Black and white Only
   • Double Sided
   • You must send a completed set of what you would like to be printed in your handout to Lisa Emmerman by Monday, May 14, 2012.

A. The event is most likely more suitable for a tutorial, not a workshop. A single speaker does not bring enough variety in topics discussed, and therefore is not suitable for a workshop format..

A. DAC strongly discourages events that are not diverse enough in participation or that try to promote the views of a single company or institution.

A.Yes, everyone involved in the workshop (organizers, speakers, authors, etc.) are required to register for DAC.

A. DAC does require all organizers and presenters to pay the workshop fee. This workshop fee includes access to all DAC Keynote sessions, workshop coffee breaks and luncheon (if the workshop is a full day event).

A. No, DAC will not produce proceedings for workshops, nor will DAC reimburse the organizer for any expenses.

A. Yes, you may have a poster session at your workshop. Based on the room size, this may be in the main hallway outside of your room. Please note that DAC does not provide any printing services for workshop posters.

A. Workshop proposals will be considered starting September 19, 2011 until January 19, 2012. Workshops will be notified by February 7, 2012 with an accept or reject notification.

A. DAC will coordinate the meeting room at the convention center. We will handle the meeting room set-up, audio visual order, and the food and beverage. DAC will include the workshop on the website, all publications, and registration pages.

A.

• To provide all necessary information by each deadline.
• Communication to workshop speakers about changes, updates, etc.
• Communicate all changes and updates to DAC in a timely manner.

A. DAC will set the appropriate registration fee for the workshop. There are no complimentary registrations available for workshops. All organizers and presenters understand and agree that they must pay a workshop registration fee. This fee also includes access to all keynotes, exhibits, and evening receptions.

A. DAC reserves the right to cancel the workshop if low registration dictates this action. Notification of change in schedule or cancellation will be made no later than May 10, 2012.The minimum attendance for all workshops is 30 paid registrants.

DAC is dedicated to the success of the workshop program! Once the selection is final, you will be sent detailed guidelines and deadlines to assist you with your planning.

A. If you have any questions, please contact Michael ‘Mac” McNamara, 49th DAC Tutorial Chair.