Special/Invited Research Sessions

Below please find information, DAC presentation guidelines and best practices to prepare your virtual presentation.


SPECIAL SESSIONS TIMELINE

  • October 1 to November 23: Submission site is OPEN.
  • November 16: Submissions are DUE by 5:00pm PT (-08:00 GMT)
  • February 24: Accept/reject notices and confirmation forms will be emailed to speakers.
  • March 16: Accepted sessions must submit confirmation forms.
  • March 23: Speakers will receive final paper submission details and instructions.
  • April 5: Speakers will receive instructions to complete and submit copyright forms
  • April 14: Accepted papers must submit copyright forms.
  • April 15: Final manuscripts are DUE to the proceedings publisher by 5:00pm PT (-08:00 GMT).
  • April 19: Speakers will receive instructions for preparation and submission of presentation slides
  • May 15: Speaker bio and draft slides due for review by subcommittee chairs.
  • May 22: Special Sessions Chair provides feedback to speakers regarding their draft slides.
  • June 1: Final presentation slides and video presentations are due.
  • December 5: The Design Automation Conference begins! 

CAMERA READY PAPER GUIDELINES

Note that accepted special sessions in the Research Track provide the opportunity for the speakers to prepare a collective manuscript for the session, or for each speaker to provide an individual manuscript. All special session manuscripts will undergo a technical review. Sessions in the Designer Track or IP Track cannot provide any manuscript to be included in the DAC proceedings.

  • Once accepted into the DAC program, each speaker can submit a manuscript (up to a maximum of 4 pages) for the DAC conference proceedings. It is also possible for all the speakers in a session to submit a joint manuscript for the proceedings.  Invited papers are required to include the word “Invited” as a prefix to the title. 

  • The session organizer and/or chair should not be a co-author of the paper(s). Speakers should be luminaries in the field, and that places them in a different position. Organizers have a lot of control in the shape of the sessions, and cannot be directly involved in a possible paper.

IEEE is the 2021 copyright holder for 58 DAC so your final paper is planned to be included in IEEE Xplore for archival value after the conference. However, IEEE reserves the right to exclude an acceptance paper from inclusion in IEEE Xplore if it is not presented at the conference. Please follow these steps to finalize the camera-ready version of your paper.

You may not, in any way, revise the content of your manuscript other than to address minor formatting issues, or to add acknowledgements or references that would have invalidated a double-blind review.

  • IEEE’s Publishing Policy can be found here and the Author Rights page can be found here.
  • Any issues/questions authors have regarding the copyright form or IEEE Policy may be addressed to IEEE.

Final paper submission template

  •  Prepare your final paper using the IEEE double-column US letter style format using IEEE Conference Proceeding templates available at:
    https://www.ieee.org/conferences_events/conferences/publishing/templates.html
    Attention: IEEE has updated the LaTeX template – please use the new template from the above link.
  • Please note that in addition to the corrections proposed by reviewers, only minor changes to the title and/or abstract may be accepted. Changes to author list are NOT allowed.
  • For IEEEtran class in LaTeX, use the following as the first line in your LaTeX source file:

\documentclass[10pt, conference]{IEEEtran}

  •  Note that with IEEE conferences, the author affiliation is listed under the author’s name, unlike IEEE transactions.
  •  Do not add any page numbering, header or footer (other than the copyright info discussed below).

Copyright clearance code – 978-1-6654-3274-0/21/$31.00

The appropriate copyright clearance code notice is to appear at the bottom of the first page of each paper per the guidelines set forth in the Cataloging / Copyright Instructions for an IEEE Conference Proceeding. Detailed instructions can be found at:

https://www.ieee.org/publications_standards/publications/rights/index.html

  •  For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-6654-3274-0/21/$31.00 ©2021 Crown
  • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-6654-3274-0/21/$31.00©2021 European Union
  • For all other papers the copyright notice is: 978-1-6654-3274-0/21/$31.00 ©2021 IEEE

IEEE PDF eXpress

Authors are required to use IEEE PDF eXpress to check if their final PDF file is Xplore-compliant. Papers that are not compliant will not be included in the proceedings nor published.

The PDF eXpress site can also be used to convert source files into an IEEE Xplore-compliant PDF file (e.g., for LaTeX users, create a ZIP file that includes DVI and EPS figure files all together, and then upload the ZIP file for the system to convert into a compliant PDF file; for MS Word users, upload the Word file and let it convert and return a compliant PDF file).

  • Go to IEEE PDF eXpress Website: https://ieee-pdf-express.org/
  • Create an IEEE PDF eXpress account (use conference ID: 18074X)
  • Use ‘new user’ if you haven’t used this site before
  • Continue to enter information as prompted
  • Do NOT use ‘Approve for collection’ in PDF eXpress Plus, if requested

The validated PDF obtained from PDF eXpress is the file that you must upload as a final version. It includes a label in the PDF metadata that certifies the compatibility with IEEE Xplore.

IEEE e-copyright form

Authors of accepted papers must complete the IEEE eCopyright Form. One copyright form is required for each accepted paper.

  • Any issues/questions authors have regarding the copyright form or IEEE Policy may be addressed to IEEE.
  • To complete your eCopyright Form, log into the paper management system. You will have a "To Do" task, which will include a link that will transmit your paper details to IEEE for your submission.

Submission Format

All Special Session suggestions should be submitted via the DAC website and include the required information indicated below.

  • Session Title: The title will be published in the conference program

  • Event Abstract: Provide an abstract of no more than 150 words for the conference program. The abstract should be worded so as to attract the attendees to the session as well as provide their key contributions

  • Topic Areas: Select one or two topic areas from the dropdown menu.

  • Keywords: Select up to three keywords from the dropdown menu.

  • Event contributors: Provide name, address, and full contact information of organizer(s) and proposed session chair.

  • Presentation/manuscript titles: Manuscript titles and presentation titles are one and the same; all presentation titles MUST match the title of the manuscript submitted for the DAC Proceedings.

  • Co-Authors: Please provide names, affiliations and contact information for each co-author

  • Short abstract of each paper/talk: Please provide an abstract of 150 words or less that describes each proposed paper/presentation.

  • Additional details: Please provide the following information in this section 

  1. Proposed length of the session: 90 or 120 minutes
  2. Structure for the session: What is your preferred structure (talks + panel, tutorial + talks, only talks) and why
  3. Intended audience: Subject area and level of expertise. Please also indicate the focus of the session: (technical, business or mixed).
  4. Viewpoints and session balances: How does the session holistically cover the viewpoints or the main sub-areas in the session topic? What is the balance between vendors and users, technologists and methodologists, academics and industry, various competing technology solutions, etc.?
  5. Presenters qualifications: For each presenter, please provide a brief bio and her/his qualifications relevant to the topics of the special session
  6. Additional information: If you have any other supporting information relevant to the proposal, you may include them here.

IMPORTANT: Do not submit your special session proposal until you have confirmed the participation of the proposed chair and speakers. Do not wait to find out if the special session has been accepted before obtaining confirmation.


 

GUIDELINES AND TEMPLATE FOR PPT SLIDES:

  • You are required to use the DAC template for all presentations: 
  • ONLY PPT, PPTX, or PDF files are allowed
  • Only landscape format may be used
  • We do not allow any information in the footer except for the page number. Everything else will just distract from the content of the slides
  • Company/University name and/or logo may only appear on the title (first slide) page
  • Please note if the presentation guidelines and template are not used in the final pre-recorded video your presentation may be removed from the program. 


VIDEO GUIDELINES

New for 2021, each session is required to submit a video presentation along with their final presentation. 

  • Audio and slides are required, optional to record your webcam as a thumbnail image (consider this in your slide layout)
  • All presenters are required to use the DAC 2021 PPT template and to follow slide presentation guidelines above.
  • Final video presentation files must be saved as an MP4.  We can ONLY accept MP4.
  • Each speaker will have access to an "Upload Your Final Presentat and Video" stage in the speaker/paper management system beginning May 22.
  • Pre-recorded video presentations are due no later than June 1.
  • Once the video presentation is uploaded to the secure site there will be no updates or changes. 
  • Files may be up to 500MB.

How to pre-record your presentation: 

GOOD CLEAR AUDIO and CLEAR EASY TO READ SLIDES are essential

  • Record more than one video for review and practice.  Take note of your lighting and audio when reviewing your pre-recorded presentation.  It is not uncommon to take more than 2-3 video recordings before the final version. 

It is required that you review the best practice guidelines before pre-recording. 


Preparing your Special Session Proposal:

There are a number of things to consider in a special session proposal:

  • Focus – Technical or business? The majority of special sessions have a technical focus, which is appropriate, as they are part of the technical program. Sometimes they have a mixed focus, but a business-only special session would likely be better as a panel or part of a special DAC “management track.”

  • Premise and Motivation – Consider why a special session is appropriate and what the overall theme is meant to convey. What is the key issue? Why have it at DAC, and why in this year? (i.e., what makes it timely?) Why the special session format?

  • Topic and Speakers – There are only a few special sessions in each DAC, and the topic should be of significant importance to the technical audience at this time. The speakers need to convey compelling information about the topic, and it must be of high value to the attendees.

  • Speakers and Structure – Who are the invited speakers? What are the title, the length and the topic of each talk? Speakers should be confirmed in advance before making the proposal. They should know and agree with the theme of the session. Each speaker will have the opportunity to submit an invited manuscript for the proceedings. The manuscript will be reviewed by the Special Session Chair, DAC Special Focus Committee, the session organizer and the session chair. If each speaker in a session would like to collaborate and only produce one manuscript for the proceedings covering the entire session, that is acceptable, as well. What ties the speakers together into the overall theme, and what is the order of the talks? A special session may have an interesting thematic structure – for example, the first talk may give a mini-tutorial overview of a problem; the next talks may give various solutions to that problem. (See below for more suggestions on the structure)

  • Chair – The chair of a special session and the organizer(s) can be different. The chair will have to be present at the session, while organizer participation is not mandatory.

  • Constraints: – No organization may be associated with both the chair and speaker roles. That is, the designated chair must be affiliated with a different organization than all the speakers. It is possible, but not preferable, for an individual to be both an organizer and a speaker in the session. A person cannot be a co-author in more than one paper per special session. A complete list of co-authors per paper must be given at the time of special session submission. Adding co-authors after acceptance of the special session is not allowed. It must be clearly denoted whether the manuscript (in identical or modified version) has been submitted to any other event before.

Review Process & Selection

Each submission will be evaluated by the organizing committee, who may refine the proposals and the slate of speakers to better fit the conference program. The committee will strive as much as possible to involve the proposers of promising Special Session submissions in finalizing them for inclusion in the program. Proposers of accepted Special Sessions will be acknowledged in the DAC program (online and in print) and in the DAC proceedings.

Proceedings Manuscript

Note that accepted special sessions in the Research Track provide the opportunity for the speakers to prepare a collective manuscript for the session, or for each speaker to provide an individual manuscript. All special session manuscripts will undergo a technical review. Sessions in the Designer Track or IP Track cannot provide any manuscript to be included in the DAC proceedings.

  • Once accepted into the DAC program, each speaker can submit a manuscript (up to a maximum of 4 pages) for the DAC conference proceedings. It is also possible for all the speakers in a session to submit a joint manuscript for the proceedings.  Invited papers are required to include the word “Invited” as a prefix to the title. 

  • The session organizer and/or chair should not be a co-author of the paper(s). Speakers should be luminaries in the field, and that places them in a different position. Organizers have a lot of control in the shape of the sessions, and cannot be directly involved in a possible paper.

  • In the acceptance letter, guidelines will be provided for paper templates, IEEE copyright form instructions and registration details.

  • New for 2021: All accepted presentations are expected to submit a video of their presentation in advance of the event. This does not replace participation in the event.

  • IEEE holds the copyright for the DAC 2021 proceedings.

  • Each proceedings paper should be reviewed by the organizer and session chair before the final paper submission deadline of April 15, 2021. This is a firm deadline.

Copyright Info

One author of each accepted paper that is submitted to DAC for publication in the official conference proceedings is required by IEEE to sign a copyright form. Please note that paper copyright forms are no longer accepted and IEEE does not accept any addendum to their forms.

  • Copyright information can be found here. These copyright samples are for your information only. Authors will be required to complete an electronic version of one of these forms through the IEEE submission system if their paper is accepted.
  • IEEE’s Publishing Policy can be found here and the Author Rights page can be found here.
  • Any issues/questions authors have regarding the copyright form or IEEE Policy may be addressed to IEEE.

 

FAQ

What is a DAC Special Session?

DAC special sessions are part of the technical program and occupy a time slot of either 1.5 or 2 hours. Each special session has an organizer, a moderator (which can also be the Special Session Chair) and an opportunity for three or more participants to speak in a room with theater-style seating with a seated audience of up to 250 people.

Do Special Sessions produce a manuscript to be published in the DAC proceedings?

There are three options to choose from regarding manuscript production:

  1. One manuscript is produced encompassing all talks in the session: One file is submitted with all speakers listed as authors on the manuscript.
  2. Each speaker is given the option to produce a manuscript or not.
  3. All speakers can decline the option of producing a manuscript.

Invited papers are required to include the word “Invited” as a prefix to the title.

What is the timeline for accepted Special Sessions in the Research Track?

The following timeline is relevant:

  • February 24, 2021: Accept/reject notification to special sessions proposals.

  • March 1, 2021: Confirmation form due back to DAC office with final manuscript title, speaker designation, and co-author listing.

  • March 10, 2021: Draft manuscript due to Special Session Chair from presenters if the session is submitting a manuscript to be included in the Proceedings.  2 pages minimum – 4 pages maximum. You will NOT be able to add authors or change the title after this deadline!

  • March 17, 2021: Feedback due to special session presenters on the draft manuscript from Special Session Chair.

  • April 15, 2021: Copyright form or AV Rights and Release form due

  • April 15, 2021: Final manuscript due and copyright form due to IEEE.

  • April 29, 2021: Registration deadline. You must register before submitting your final manuscript.

What are possible structures for a DAC Special Session?

 There are three different popular structures for a DAC special session. Of course, variations on any of these structures may be appropriate – but please justify your choice of structure in your proposal. The popular structures are:

  1. Traditional – As many 30-minute talks as will fit into a session of 90 or 120 minutes.
  2. Mini-tutorial plus solutions – The first talk is a 30 or 45-minute setup talk, followed by shorter (15 or 30-minute) talks. The first talk could act as a mini-tutorial or outline a problem, followed by 15 or 30-minute talks which cover various solutions or approaches looking for solutions in the topic area.
  3. Talks and panel – e.g., three 30-minute talks, followed by a 30-minute panel discussion moderated by the Session Chair and involving all the speakers, including Q&A moderated by the chair which engages the audience.

Who organizes the Special Sessions?

The DAC Organizing Committee reviews the proposals for the special sessions and coordinates with the organizer on the final content. All suggestions must be submitted via the DAC website; direct solicitations must also be entered there for consideration. However, please feel free to consult the Special Session Chair prior to submitting the proposal.

How are the DAC Special Sessions selected? What is the process?

The DAC Executive Committee determines which and how many special sessions are included in the DAC program, as well as their placement in the conference schedule. The Program Committee selects special sessions based on:

  • How complete and compelling the special session proposal is

  • Timeliness of the proposal – i.e., why it is especially suitable for DAC to cover this topic at this time

  • Breadth of interest in the area

  • Confirmed speaker list and the coverage of the topic in their talks

  • How well the topic fits within the overall content of the conference

Once the special session submission has been reviewed, the Executive Committee may make any changes to the special session they deem necessary in the best interest of the program, including:

  • Add, remove, or replace proposed speakers

  • Replace the proposed session chair

  • Modify the topic

If multiple special session proposals are submitted with similar topics, the Executive Committee may choose to accept one over the others, to merge the proposed sessions, or to reject all of them.

Who is involved in a Special Session?

  • Organizer: The organizer writes the proposal for the special session, selects and confirms the participation of the chair and session speakers, and submits the proposal to DAC by the due date (November 17, 2020). The organizer also coordinates the proceedings manuscripts, to be submitted by April 15, 2021, to the proceedings publisher with the complete author lists.

  • Chair: The special session chair fills the same role as the chair of any regular technical program session. The session organizer may serve as the session chair. They briefly introduce the session and each speaker, keep track of time, and moderate the panel (if a panel is part of the special session), and manage the question and answer session after each talk.

  • Speakers: The speakers for the special sessions fill the same role as any regular technical speaker at DAC, and must submit separate or joint invited manuscripts for publication in the proceedings. The Special Sessions Chair and session organizer will review the manuscript and provide feedback.

What if I do not have enough speakers for a full Special Session?

If you have an idea for 1-2 talks in a special session, we still encourage you to submit the incomplete session. The DAC Executive Committee may find other speakers in order to fill out the session.  It may be possible to merge incomplete special session proposals into one session.

I still have some questions. Who do I contact?

Feel free to email Helen Li, 58th DAC Special Sessions Chair, if you have any questions. Putting together a successful special session typically requires iterations with the program committee, so feel free to contact Helen any time before the deadline to get inputs on ideas you have.

Submission Categories

Topic Areas

Please select up to two of the following Topic Areas:

  • Design

  • EDA

  • Embedded Systems & Software (ESS)

  • Autonomous Systems

  • IP

  • Machine Learning/AI

  • Security

Keywords

Please select up to three of the following Keywords:

  • Verification/Validation

  • Hardware security

  • Test/Manufacturing/Reliability/Safety

  • Analog & Mixed Signal

  • Architecture & System Design

  • Interconnects/networking

  • Front end design

  • Low Power

  • Back end design

  • Implementation

  • Automotive

  • System security

  • IoT

  • Emerging Technologies

  • Security & Privacy

  • Contest

  • Any